| The meeting was called to order at 7:05 pm in the Clubhouse by President Mickey Lauria. All five Board members were in attendance. These include Mickey Lauria, Jay Jones, Murali Sitaraman, Scott Templeton, and Warren Adams.
Accomplishments During the Past Month
- A subdivision work day on November 14 was used to clean the area between the pool and lot 42, 100 Knollwood Drive. Special thanks to Jay Jones for coordinating this effort, and to the Birchfield family, Diana and Miren Ivankovic, Mickey Lauria, Stephen Potts, Arnold Schwartz, and Bob Wigger for their assistance.
- The letters C O U N that were removed from the subdivision entrance were found damaged, and scattered on common property. They were repaired and reposted.
- Significant work has been performed on the nature trail relative to the installation of drainage and to the resurfacing with gravel.
Treasurer’s Report
Scott presented a detailed itemization of the budget. He will prepare a budget for 2010 based on the 2009 expenditures. Ideas for saving money were discussed. The Board will investigate savings relative to the pool phone.
Old Business
- Jay will talk to Mike’s Tree Service to determine the remaining work on the identification and removal of dead and/or diseased trees.
- Murai reported that substantial upgrades have been performed on the old trail, but that more is to be done. The new portion of the trail behind Red Maple Way will soon be started. The types and numbers of drains placed along the trail, for prevention of flooding and erosion, were discussed.
- As requested, Warren contacted Phil Schmidt, the Chair of the ACC, to request information concerning recent constructions that are questionable as to whether subdivision standards have been met. Phil reported that approval from the ACC was given.
- The Board has not yet had the opportunity to look into reports on the spread of bamboo from common areas to private property.
- As requested at the last meeting, Warren notified the ACC that a resident will be requesting permission to build a retaining wall on his property.
- Discussion took place relative to nature trail maintenance and upkeep, as well as to the enforcement of the subdivision covenants that no wheeled vehicles, other than strollers and wheelchairs, are permitted on the trail.
- After considerable discussion on fixing the clubhouse doors, deck, and windows, and after studying three bids, the Board unanimously voted to award the contract to Brad Jordan, subject to his addressing specific concerns. The expected cost, including the bathhouse, is $12000. Murali will contact Brad and arrange a time for Board members to meet with him for a detailed walkthrough.
- A lengthy discussion took place on maintenance of the tennis courts. Four companies placed bids, with each providing different options. The bids ranged from $8500 to $60000. After carefully weighing the expenses and anticipated benefits, the Board voted unanimously to award the contract to The Southern Roots Landscape Company, with an anticipated cost of $8500. The award will be made once the Board acquires, and checks, references. The contract will include the following.
- Cleaning – court surface will be thoroughly pressure washed.
- Crack Repair – all cracks will be cleaned out and patched to their full depth.
- Resurfacing – 2 coats of colored resurface coating will be applied.
- Line Markings – line markings will be repainted.
- Nets and Posts – 2 new nets will be installed, and existing posts will be sanded and painted.
- Drainage – drainage swale will be established, and a catch basin with 200 feet of 4 inch corrugated pipe will be installed.
The Board is very grateful to Chris Post, who contacted various companies to solicit bids.
- Relative to maintenance of the paved portions of the trail, the Board was advised that there are too many cracks for it to be worth repairing. The Board will look into cutting back growth, and consider possibilities for more extensive maintenance at a later date.
- Due to the length of the meeting, discussion as to the posting of signs on the nature trail was postponed to the next meeting.
New Business
- The only new business to come to the floor was the lack of Clubhouse heat. Warren will call Tilson Mechanical, the company who installed the thermostat, to fix the problem.
The next Board meeting is scheduled for Wednesday, January 12th, at 7 pm in the Clubhouse.
The meeting concluded at 9:23 pm.
Respectfully submitted,
Warren P. Adams
Secretary, Country Walk Board |