Accomplishments During the Past Month

• 149 out of 158 lots have paid their subdivision fees. Interest fees will be imposed on the remaining 9 lots. Reminder letters will be composed and mailed.
• Renovations of the Clubhouse deck are nearing completion. All windows have been caulked.

Treasurer’s Report

Scott presented three budget pages to the Board: the budget and actual expenses for 2009, all account balances as of 12/31/2009, and the budget and actual expenses for 2010. The numbers to be presented at the Homeowners’ Association Meeting will include the first page and the budgeted amounts for 2010. The budget was approved as final, subject to three minor adjustments: an additional $1000 was placed in the category Bush Hogging and Trail Maintenance for anticipated trail maintenance, the Set Aside for Reserve Funds was placed at $7500, and theTransfer of Settlement Funds in Capital Account for Clubhouse was set to $16000.

Old Business

• The Board is looking into a Chair of the Landscape and Maintenance Committee that was recently vacated by Jay Jones. Two names have been recommended, and inquiries will be made.
• As previously discussed, the tennis court repairs will begin once the weather is sufficiently warm. Relative to the surrounding fence, the Board desires to place tensioning rods along the entire bottom instead of the earlier-discussed two middle bars on two sides. The cost will be unchanged. The motion was unanimously approved. Weather permitting, the work should be completed by the end of March.
• The repairs on the Clubhouse deck are complete, as is the caulking around the windows. Murali requested thatBrad Jordan be paid the agreed-upon fee of $2350. The motion unanimously passed. Murali will ask Brad to look at a window that does not close properly. Brad will also bid on miscellaneous, minor Clubhouse items. The replacement and fixing of doors will be completed within the next month.
• Dead tree removal – Mike’s Tree Service wishes to meet with the Board to determine methods for removing trees with minimal damage to the trail.
• Based on a request made by Mickey, the city of Clemson will inspect and fix the concrete drain located on Knollwood Drive near the intersection of Country Walk Lane.
• The Board will ask McCall’s opinion on the placement of sod on common areas located alongside the road near the subdivision entrance.
• Bids for mulch were received by Southern Roots Landscape Company $6675+$1850=$8525 and McCall’s7000 +$2050=$9050 for mulching the common areas and playground respectively. Warren will confirm with Jay that these are reasonable prices, and ask his expert advice. The Board unanimously voted to accept the bid of Southern Roots, pending Jay’s approval. This bid includes 175 cubic yards of double-ground, color-enriched brown mulch applied at a thickness of 2 inches to all common areas, and 50 cubic yards at a thickness of 2 inches to the playground area.

New Business

• Portions of the new trail were damaged due to recent heavy rains, including trail entrances and a culvert. All will be fixed at no charge to the subdivision, except for the culvert. This fixing includes more drainage at the accesses. An estimate of expenses for the culvert will be requested.
• The annual Homeowners’ Association Meeting is scheduled for Tuesday, April 20, at 7:30 pm in the Clubhouse. Warren will pass electronic copies of old agendas and nomination ballots to Mickey, who will prepare the new materials and send to Warren. Warren will then have 150 copies printed and returned to Mickey for delivery. As per the covenants, a notice is to be mailed at least 15 days prior to the meeting date.
• After making extensive inquiries, two residents have agreed to run for next year’s Board:  Jennie Cahill and Nanda Srimani. Other names will be solicited during the meeting and, if given, will be added to the ballot. Since Mickey is completing a two-year term vacated by an empty position, and since the seat vacated by Jay Jones has one year remaining, the Board appointed Mickey to complete Jay’s term. This passed by a vote of 3 to 0, with Mickey abstaining. In this manner, and consistent with Section 4.02 of the by-laws, no more than two Board members will be elected in any given year. This is effectively accomplished by having Mickey serve a full 3-year term.
• An old, rusty soccer goal has for years been situated on common area. The goal will be moved to curbside, and the city of Clemson called to have it removed.
• The Clubhouse heat is once again not operational. Warren will call Tilson Mechanical to have it assessed and repaired.
• The pool is scheduled to open on May 15, 2010. Warren will call Matheson Pools to determine whether they intend to remain the pool contractor, and will contact Denise Burton to learn if she has interest in continuing the daily pool operations and upkeep.

The next Board meeting is scheduled for Tuesday, April 6^th, at 7:30 pm in the Clubhouse.

The meeting concluded at 9:10 pm.

Respectfully submitted,

Warren P. Adams

Secretary, Country Walk Board